Create a reply message template

1 . Make sure you are not using Microsoft Office Word as the default e-mail editor.
Programs, to Microsoft Office and then to Microsoft Office Outlook 2003

2. On the Tools menu, click Options.
Tools to Options

3. On the Mail Format tab, under Message format, make sure that the Use Microsoft Office Word 2003 to edit e-mail messages check box is not selected. The built-in Outlook e-mail editor should be used as your default e-mail editor.
Mail Format

Note: If you are using Outlook 2002, make sure that the Use Word to edit e-mail messages check box is not selected.


4. On the File menu, point to New, and then click Mail Message.

File to New to Mail Message
5. In the message window, on the Format menu, click Plain Text.

Format to Plain Text
Note: Using HTML or Rich Text format messages might cause problems when sending to recipients whom you have specified in your contacts as plain-text recipients.

Warning, click on yes

When the warning prompt appears, alerting you that you are removing all current formatting, click Yes.


6. In the message body, type what you want to be sent as your automated reply.

7. In the message window, on the File menu, click Save As.

File, Save As

8. In the Save As dialog box, in the Save As Type list, click Outlook Template.

9. In the File Name box, type a name for your reply template, and then click Save.

10. Then you may exit out of your message you had created.